With technology changes happening at such a rapid pace these days, it’s important to keep office technology updated. If you’re noticing that your technology is slow or causing coordination issues with other teams, it might be time to upgrade your office technology.

That being said, upgrading technology can be a huge investment, so many companies want to make sure that they’re being smart about when they upgrade office technology. To figure out if it’s time for your office to upgrade their technology, read on.

Why it’s important to have all your tech updated

Let’s first talk about why it’s important to have updated technology. Having current technology means that companies are able to work seamlessly, with multiple teams collaborating to reach the company’s goals. Technology, when working well, enables workers to be creative and productive without having to pause for buffering or toggle between programs. This can save a company money when taken into account over a long period of time. When workarounds are in place, teams lose time — and patience. This can impact morale as well as workload, even potentially leading to high staffing turnover.

Does your office need a technology upgrade?

To determine if your office needs a technology upgrade, ask yourself the following questions:

1. How does technology impact the timelines of the work? Would the team be more efficient with their time if they had a technology solution? There are many ways that technology impacts productivity, whether that’s a project management tracker or simply a computer with a faster processing time. Considering how technology supports (or detracts) from productivity is a great place to start when it comes to thinking about technology upgrades.
2. How does technology influence — and empower — creativity? Many companies value creativity when it comes to the work, encouraging workers to come up with creative solutions to the problems in front of them. However, creativity is only possible when a system has the flexibility required to go outside of the regular processes. Upgraded technology might be a great way to boost creativity across teams and empower workers to be creative in their work.
3. How does our technology compare to our competitors? To stay competitive, many companies invest in new technologies, including the latest apps and software programs that are proven to support company growth. Having current technology can also influence workers’ decisions to stay at a company, when they see the availability of the latest technology as a work benefit.
4. If we had more effective technology, what would happen to our company finances? With stronger technology, some companies tend to see stronger finances. Replacing old or faulty technology can be expensive, not to mention the IT support costs. It might be less expensive for a company to upgrade their technology than to continue to rely on outdated devices or software.
5. How easy is it for teams to collaborate? What about for teams to engage with those outside the company? When sending files back-and-forth, it can be a huge headache if there are access or compatibility issues. Having the latest version of software or programs means reducing the risk of this costly headache. It’s also best when workflows or channels of communication are easy without the need for any workarounds.
6. How safe are we from data security breaches? Data security breaches can be devastating to companies. Upgrading technology goes a long way to protect against this type of harm.

It’s important to note that not all technology upgrades require all new devices and accessories, which can run up an enormous bill. Technology upgrades exist on a spectrum, and can look like simply downloading the latest software updates to buying a new set-up for your employees.

Whatever size technology upgrade you require, it can be seen as an investment in the productivity and creativity of your company. By enabling everyone to use the latest technology, companies support their workers to effectively engage with their work in a way that not only helps reach company milestones but also boosts positive office culture.